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2/5/2024

Resource: AEPP NEDP/ASISTS Data Management Training (1.30.24)

Rosemary Matt, NYS Director of Accountability, presented a training on 1.30.24 regarding data record keeping and management for programs providing NEDP.

You may access the slide deck and recording of the meeting here.

1/11/2024

WIOA, ALE, EPE, WEP Attendance Records Requirements Memo 1.10.24

The WIOA, ALE, EPE, WEP Attendance Records Requirements Memo from the the Adult Education Programs & Policy (AEPP) office within the New York State Education Department (NYSED) shared on January 10, 2024 provides detailed information on required documentation and proper record keeping for all attendance recorded in any AEPP funded program/project. This includes:

all literacy classes
case management services
intake
occupational education
training classes

You can read the full memo here.

1/8/2024

Adult Education Program Roles and Responsibilities Memo 1.8.24

The Adult Education Program Roles and Responsibilities Memo from the the Adult Education Programs & Policy (AEPP) office within the New York State Education Department (NYSED) shared on January 8, 2024, outlines the following five Adult Education Providers Roles:

Program Manager
Adult Education Teacher
Case Manager
Intake Coordinator
Data Manager

You can read the full memo here

10/10/2023

OCTAE REPORT FINDINGS – AEPP Monitoring Visit Report

Issued: 08-03-2023
Finding 1: NYSED’s Management Information System (MIS) has insufficient procedures in place to collect and report participant barriers to education and employment.
Finding 2: NYSED does not meet NRS requirements regarding consolidation of participants.
Finding 3: NYSED’s MIS does not meet NRS requirements for reporting certain indicators of performance.
Finding 4: NYSED is not managing its policy on program income adequately.
Finding 5: NYSED did not correctly apply the local administration cost limits provision.
Finding 6: NYSED did not follow federal definitions and requirements for indirect cost rates
and agreements when awarding grants to local providers.
Finding 7: NYS has not executed Memoranda of Understanding (MOUs), including Infrastructure Funding Agreements (IFAs), with each of the local workforce development boards (LWDBs) and one-stop partners.

Explanations of Findings and Resolutions listed here:
https://drive.google.com/file/d/1kDg_8l5UfBuR4V_jHebBZYA_SeZ8S8mT/view?usp=sharing

11/8/2022

Adult Literacy Compliance Self-Review Monitoring Form 11.15.22

Reminder to all programs that the Adult Literacy Compliance Self-Review/Monitoring Form must be filled out and submitted to NYSED AEPP by close of business on November 15. Please return this form electronically to [email protected].

9/23/2022

HYBRID Instruction Update

NYSED has sent approvals to all the NYC ALE programs that requested Hybrid instruction. Attached to the approval email programs should have received several documents that are related to Hybrid Instruction as defined by NYSED AEPP. These documents are linked below:
AEPP FY 23 Hybrid Instruction Request Final
FY2022-2023 Hybrid Class Set Up Tutorial
AEPP Hybrid Education Screening Tool RUBRIC Fillable July 2022
AEPP Hybrid Education Screening Tool Issued July 2022

8/11/2022

Hybrid Instruction Request for FY23

In place of the Educational Service Plans used in FY22, the NYSED AEPP Office has introduced the Hybrid Instruction Request form for those providers seeking permission to provide remote instruction for all or some of their classes in FY23.

Key Points

All assessments and case management must be provided in person in FY23 for both in-person and hybrid instruction.
Hybrid Instruction must be a maximum 75% synchronous remote instruction and minimum 25% in person instruction.
ALE-funded programs that did not submit a request for hybrid instruction are expected to offer 100% of their ALE-funded instruction and case management services in person to their ALE-funded students.

If programs have reconsidered and are interested in hybrid instruction, the Hybrid Instruction Request form must be completed form must be received into the [email protected] mailbox no later than August 15, 2022.

AEPP approval will be accompanied by an AEPP Hybrid Student Screening Tool and a detailed tutorial on the proper ASISTS set up for these classes.

2/9/2022

NYSED AEPP Memo: Transition to GED Ready Test

February 7, 2022
From the memo sent by NYSED AEPP
"This memo is intended to provide guidance to all AEPP funded programs as we transition to the GED test leading to a New York State High School Equivalency Diploma. All funded programs include WIOA Areas 1, 2, 3, and 4, WEP, EPE, and ALE funding. Please also note this memo pertains to the TASC Readiness and GED Ready test, all other procedures for transitioning from the TASC to the GED are communicated through the High School Equivalency Department of NYSED. The best and most current source of information can be found on their communication website: http://www.acces.nysed.gov/hse/high-school-equivalency-hse

All AEPP funded programs must purchase and begin using the GED Ready Practice Test as soon as possible for students receiving services from AEPP funded programs. The GED Ready Practice Test is required before a student is referred to sit for the GED Test. The tests are purchased directly from GEDTS. Those programs that have budgeted for the purchase of the TASC Readiness Test are not required to submit any amendments to their budget. The same allocation used for the TASC Readiness Test may now be used to purchase the GED Ready Practice Test."

Read entire memo here

1/20/2022

The GED® Test is the new High School Equivalency Exam in NYS

From NYSED HSE
WEDNESDAY, JANUARY 19, 2022
The GED® Test is the new High School Equivalency (HSE) Exam in New York State. The TASC Test™ was discontinued on December 31, 2021. Scores from passing TASC subtests (2014-2021) and passing GED subject tests (2002-2013) can be used toward meeting the requirements for an HSE diploma. GED had previously served as the NYS HSE exam from the 1940’s through 2013.
Test Takers: For information about the GED and how to register and set up a GED account, go to GED homepage(link is external). Please send questions to [email protected](link sends e-mail).
Test Centers: Please view these power point presentations:
Becoming a Computer Based Test Center(link is external) (Becoming a CBT Center PDF version)
Becoming a Paper Based Test Center(link is external) (Becoming a PBT Center PDF version)
Registration and Scheduling of Test Takers, Including Applying for Accommodations(link is external) (Registration and Scheduling of Test Takers PDF version)
Changes in the Process for Submitting for Reimbursement(link is external) (Changes in Process for Reimbursement PDF version) (only for test centers receiving reimbursement for administering HSE exams)

Test centers should move forward right away and follow the instructions for Becoming a CBT Test Center. Test centers, and educators, should also view key GED Testing Service (GEDTS) training webinars and important information(link is external).
GED Manager is the online management system for GED testing. The NYSED HSE Office has provided GED Testing Service (GEDTS) with a primary contact person, and their email address, for each NYSED approved test center and every AEPP funded preparation program.
- Alternative High School Equivalency Preparation (AHSEP) Programs will all be provided with access to GED Manager.
- Test centers will be provided with access to GED Manager when they’re approved to offer CBT through Pearson VUE (the CBT partner of GEDTS).
- Incarcerated settings will be provided with access to GED Manager when they complete PBT requirements.
- All AEPP funded preparation programs will be provided with access to GED Manager. The preparation program will be notified if a candidate for testing creates a GED account and indicates that they would like to be contacted by a preparation program.
Still have questions? If - after viewing the HSE Office and GED materials - test centers or adult education preparation programs still have questions about testing, an electronic form will be posted tomorrow seeking any questions. The electronic form will include the option to register for the Q and A session, which will also be recorded and posted. The email address for test centers is [email protected](link sends e-mail).

Thank you for your continued patience as we move forward with the transition from the TASC to the GED.

3/26/2021

March 15, 2021 COVID-19 Guidance ADDENDUM

On March 15, 2021, NYSED AEPP released a new COVID-19 Guidance memo which provides Addendum guidelines for NYSED state and federally administered adult education programs. The COVID-19 Guidance memo issued on March 20, 2020 remains in effect with the addition of the following process guidance.

March 15, 2021, COVID-19 Guidance Addendum Memo

4/30/2020

New York State of Emergency Due to COVID-19

In response to the COVID-19 public health emergency, Governor Cuomo extended the directive that all non-essential State employees for New York State’s agencies and public authorities, including the State Education Department, should not report to work. This directive will remain in effect through close of business May 15, 2020.

Please visit the NYC STAC Coronavirus Policies page for guidance and resources particularly related to ALE funded programs.

Visit NYSED's dedicated COVID-19 web page for general guidance and resources. They will continue to provide updates as new information becomes available.

8/26/2019

Welcome to the NYC STAC Website

The New York City Support and Technical Assistance Center (STAC) for Adult Literacy Education (ALE) Programs is housed at the Literacy Assistance Center. As the name indicates, the purpose of the STAC is to provide support and technical assistance to the adult education programs in New York City receiving ALE funding from the New York State Education Department (NYSED) Adult Education Programs and Policy (AEPP) Unit.

The NYC STAC supports and complements the work of the New York City Regional Adult Education Network (RAEN) which provides professional development and support around accountability to programs funded more broadly under NYSED.
For more information about the NYC STAC please contact Nell Eckersley at [email protected]

8/25/2019

Fiscal Year 2020 has Begun

There are now 22 ALE-funded programs in New York City, and two of them, the Queens Public Libraries and the YMCA, offer classes at multiple sites. Classes are offered at no cost to the student and consist of English for Speakers of Other Languages (ESOL) and Adult Basic Education (ABE) to High School Equivalency Diploma classes for English speakers.

Most programs offer fewer classes in the summer but will soon be have large registration events to place students in their fall classes. Check out individual programs to see when their registration dates are.

2/14/2018

New ALE-Funded Program Highlights Section

We are excited to announce a new ALE-funded Program Highlights Section on this website!
There are 19 ALE funded programs in New York City. We wanted to shine a spotlight on the great work these programs do; to give them an opportunity to share their individual successes, celebrated moments, and achievements. You can learn more about each program by clicking on any of their name listed below. You will find a description of the program, the program's address, contact information, and information on how new students can register for classes.

10/24/2017

Adult Literacy Compliance Self-Review/Monitoring Form due 11/15

Adult Literacy Compliance Self-Review/Monitoring Form is due to ACCES-AEPP and Pat Mooney on November 15 according to the due date calendar.

You can find a copy of the most recent form here

The form itself says the deadline is October 31.

General Instructions:

The Compliance Self-Review/Monitoring Form is due October 31, 2017.
It is required to return both a hard copy and an electronic copy to the AEPP office at: ACCES – AEPP, NYS Education Department, 89 Washington Avenue, 460 EBA, Albany, New York 12234
Return the form electronically to your regional liaison: New York City – Patricia Mooney

6/28/2017

NYSED AEPP Due Dates 2017-2018

You can see the new FY2018 Calendar of NYSED AEPP Non EPE Due Dates here and download the Non EPE calendar here

Reminder:
ISRF data, enrollments, attendance, and assessment data is due monthly. This data must be entered into ASISTS by the end of the month following the month when activity occurred. Example: September data is due by October 31st. AISTS will automatically exit students who have hours entered for 90 days. You can no longer un-exit a student and any activity after the exit date will not count unless the student has begun a subsequent Period of Participation (meaning hours additional hours have been entered into ASISTS).

Follow Up Outcome data must be entered into ASISTS by the end of the month following the quarter when activity occurred
Quarter I (July, August, September) data due October 31st
Quarter II (October, November, December) data due January 31st
Quarter III (January, February, March) data due April 30th
Quarter IV (April, May, June) data due July 31st

1/24/2017

LAC Spring Public Workshops Announced

The Literacy Assistance Center is excited to announce our Spring calendar of public adult education professional development workshops. Highlights include two 4-part Digital Literacy series; a 4-part series on the components of STEM (Science, Technology, Engineering, and Math); a 3-part series on Project Based Learning; and a wide array of ESOL and ABE workshops.

You can see (and dowload) the entire spring calendar on the the LAC website

5/25/2016

April was Conference Season

April was a busy month for the Professional Development Unit from the Literacy Assistance Center. April is Conference Month for adult education. Staff from the the LAC presented six workshops at the New York Association of Community/Continuing Education (NYACCE) Conference in Albany, NY; three workshops at the New York City Adult Basic Education (NYC ABE) Consortium conference in New York City; and 10 workshops at the Commission on Adult Basic Education (COABE) annual conference in Dallas, TX. We will make our conference materials available shortly but for now you can access content from our sessions and many others at the COABE Adult Educator Resources Repository.

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